Controller

The controller responsible for the processing of personal data on this website is:

Kali Silat International UG (haftungsbeschränkt)
Franz-Xaver-Honold-Str. 6
76149 Karlsruhe
Germany

Represented by its managing directors:
    Amaury Eber
    Nicolai Dwinger

Email: info@kalisilat-international.com


General Information

We process personal data in accordance with the General Data Protection Regulation (GDPR), the German Federal Data Protection Act (Bundesdatenschutzgesetz – BDSG), the German Telecommunications Digital Services Data Protection Act (Telekommunikation-Digitale-Dienste-Datenschutz-Gesetz – TDDDG) and other applicable data protection laws.

Personal data means any information relating to an identified or identifiable natural person. This may include, for example, name, email address, phone number, IP address, membership-related information, event registration data or communication content.


Categories of Data We May Process

Depending on how you use this website, we may process the following categories of personal data:
    contact details, such as name, email address and phone number;
    communication data, such as messages sent through forms or by email;
    technical data, such as IP address, browser type, device information, operating system, date and time of access and referring URLs;
    usage data, such as pages visited and interaction with website content;
    event-related data, such as event registrations, attendance information and training preferences;
    membership-related data, if you use links or forms relating to membership;
    school or instructor-related data, if you request information about local schools or instructors;
    consent data, such as cookie consent choices.


Website Hosting and Technical Operation

This website is operated using Wix.com and related Wix services. When you visit the website, technical data may be processed to make the website available, ensure security, prevent abuse, troubleshoot errors and maintain the stability of the website.

This may include IP addresses, log files, device information, browser information and access times.

The legal basis is Art. 6 para. 1 lit. f GDPR. Our legitimate interest is the secure, stable and efficient operation of this website.

Where technically necessary cookies or similar technologies are used to provide the website requested by you, the legal basis for access to or storage of information on your device is Section 25 para. 2 TDDDG.


Contact by Email or Contact Form

If you contact us by email or through a contact form, we process the information you provide in order to respond to your request.

This may include your name, email address, phone number, message content and any other information you choose to provide.

The legal basis is Art. 6 para. 1 lit. b GDPR if your request relates to a contract or pre-contractual measures. In all other cases, the legal basis is Art. 6 para. 1 lit. f GDPR. Our legitimate interest is to respond to inquiries and maintain communication with interested persons, members, instructors, schools and partners.


“Find a School” Requests

If you use a “Find a School” function or request information about local schools, instructors or training groups, we may process your contact details, location-related information voluntarily provided by you and your message content.

Where necessary to answer your request, we may forward your inquiry to a suitable local school, instructor or group lead. These local schools, instructors or group leads may be legally independent from Kali Silat International UG (haftungsbeschränkt).

The legal basis is Art. 6 para. 1 lit. b GDPR if your request is aimed at finding a training opportunity or entering into a related arrangement. Otherwise, the legal basis is Art. 6 para. 1 lit. f GDPR. Our legitimate interest is to connect interested persons with suitable local training opportunities.

If your inquiry is forwarded to an independent local provider, that provider is responsible for its own further processing of your data.


“Become a Member” and Membership-Related Functions

If you use a “Become a Member” function, membership request form or link to a membership platform, we may process the data required to handle your request and provide information about membership options.

Where the membership process is handled through Octahub or another external platform, personal data may be processed by that platform provider. The specific data processed depends on the respective membership process and platform configuration.

The legal basis is Art. 6 para. 1 lit. b GDPR where the processing is necessary for pre-contractual or contractual membership-related measures. Where we use technical service providers, the legal basis may also be Art. 6 para. 1 lit. f GDPR, based on our legitimate interest in efficient digital administration.


Event Registrations

If you register for an event, seminar, workshop or camp through this website or through a linked registration process, we process the data required to organize and administer the event.

This may include name, contact details, event selection, attendance information, training level, organizational notes, payment status and communication related to the event.

The legal basis is Art. 6 para. 1 lit. b GDPR.

Where we process additional information for safety, organization or documentation purposes, the legal basis may be Art. 6 para. 1 lit. f GDPR. Our legitimate interest is the safe and proper organization of martial arts events.


Photos and Videos

Photos and videos may be created during events, seminars, workshops or camps. We distinguish between general event documentation and individual portraits, testimonials or promotional recordings.

Where photos or videos show participants only as part of a public or general event scene, processing may be based on Art. 6 para. 1 lit. f GDPR. Our legitimate interest is event documentation and public communication about our activities.

Where photos or videos focus on individual persons, are used for promotional purposes or involve minors, we will generally obtain separate consent.

Consent can be withdrawn at any time with effect for the future. Withdrawal does not affect processing that took place before the withdrawal.


Cookies and Similar Technologies

This website may use cookies and similar technologies. Cookies are small files stored on your device. Similar technologies may include local storage, pixels, tags or scripts.

We distinguish between:
    technically necessary cookies and technologies required for website functionality, security or consent management;
    analytics cookies and technologies used to understand how visitors use the website;
    marketing cookies and technologies used for advertising, remarketing or campaign measurement;
    external media cookies and technologies used when embedded content such as videos, maps or social media elements are displayed.

Technically necessary cookies may be used without consent where they are required to provide a digital service expressly requested by the user. The legal basis is Section 25 para. 2 TDDDG and Art. 6 para. 1 lit. f GDPR or Art. 6 para. 1 lit. b GDPR, depending on the context.

All non-essential cookies and comparable technologies are used only with your consent. The legal basis is Section 25 para. 1 TDDDG and Art. 6 para. 1 lit. a GDPR.

You can withdraw or change your consent at any time using the cookie settings provided on this website.


Consent Management with Usercentrics

We use Usercentrics for Wix as a consent management platform to obtain, manage and document user consent for cookies and similar technologies.

Usercentrics may process information such as consent status, consent ID, time of consent, selected consent categories, device information and technical log data. The purpose of this processing is to comply with legal requirements regarding cookie consent and consent documentation.

The legal basis for the processing is Art. 6 para. 1 lit. c GDPR, where processing is necessary to comply with legal obligations, and Art. 6 para. 1 lit. f GDPR, based on our legitimate interest in legally compliant consent management.

You can change or withdraw your cookie consent at any time by using the Usercentrics privacy icon displayed on this website.


Analytics and Marketing Tools

This website uses Wix services for hosting and technical website operation. This website uses Usercentrics for Wix for consent management. This website uses Google Maps on event detail pages. Google Maps is loaded only after the relevant consent has been given. We currently do not use Google Analytics, Meta Pixel or Microsoft Clarity.


Embedded Content and External Services

This website may embed or link to external content, such as videos, maps, social media profiles, booking tools, payment pages or membership platforms.

When you interact with embedded content or follow external links, the respective third-party provider may process personal data under its own responsibility. This may include your IP address, device information, browser information and interaction data.

External services may include, depending on the actual website configuration:

    Wix services;
    Octahub;
    YouTube or Vimeo;
    Google Maps;
    Instagram, Facebook or other social media platforms;
    Microsoft 365 or email services;
    payment or event registration providers.

Where external content is not technically necessary, it is loaded only after your consent where required by law.


Recipients of Personal Data

We may share personal data with the following categories of recipients where necessary:

    website and hosting providers;
    IT service providers;
    email and communication providers;
    membership platform providers;
    event organization service providers;
    payment service providers, if applicable;
    local schools, instructors or group leads, if necessary to respond to your request;
    tax advisors, legal advisors or authorities where legally required;
    other service providers acting on our behalf.

Where service providers process personal data on our behalf, we conclude data processing agreements where required by Art. 28 GDPR.


International Data Transfers

Some service providers may process personal data outside the European Union or the European Economic Area.

Where personal data is transferred to countries without an adequacy decision by the European Commission, we use appropriate safeguards where required, such as EU Standard Contractual Clauses or other legally recognized transfer mechanisms.

Where providers are certified under the EU-U.S. Data Privacy Framework, transfers to those providers may be based on the respective adequacy decision, where applicable.


Storage Periods

We store personal data only for as long as necessary for the purposes for which it was collected, unless statutory retention obligations require longer storage.

General inquiries are usually stored for as long as needed to respond and for a reasonable follow-up period.

Contract-related and event-related data may be stored for the duration of the contractual relationship and thereafter in accordance with statutory retention periods, especially under commercial and tax law.

Consent records may be stored for as long as necessary to demonstrate compliance.

If data is no longer required, it will be deleted or anonymized unless legal retention obligations apply.


Your Rights

Under the GDPR, you have the following rights, subject to the applicable legal requirements:

    right of access;
    right to rectification;
    right to erasure;
    right to restriction of processing;
    right to data portability;
    right to object to processing based on Art. 6 para. 1 lit. e or f GDPR;
    right to withdraw consent at any time with effect for the future;
    right to lodge a complaint with a supervisory authority.

You may contact us at any time using the contact details provided above.


Right to Object

Where we process personal data based on legitimate interests pursuant to Art. 6 para. 1 lit. f GDPR, you have the right to object to such processing at any time on grounds relating to your particular situation.

If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defense of legal claims.


Right to Withdraw Consent

Where processing is based on consent, you may withdraw your consent at any time with effect for the future.
This applies in particular to non-essential cookies, analytics, marketing technologies and consent-based photo or video use.
The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.


Data Security

We use appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration or destruction.

Please note that data transmission over the internet may involve security risks. Complete protection against access by third parties cannot be guaranteed.


Children and Minors

Our website may also be relevant to families, minors and youth training contexts. If personal data of minors is processed, we take particular care to ensure appropriate protection.

For membership, event registration, photo/video use or other legally relevant declarations involving minors, parental or guardian consent may be required.


Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our website, services, legal requirements or technical configurations.

The current version is always available on this website.


Last updated: [2026-07-11]